Bahasa Inggris Bisnis 1

EXERCISE 1

1.    Part of Bussiness Letter

Main Part :

v Heading / letter head / return address

          1.       Logo of the company

          2.       Name

          3.       Address 

          4.       Another contact (Phone number, fax, email address, etc)

v Date

v Inside address

It contains thr full name of the person being written to.

v Salutation

It normally begind with the word “Dear” and always includes the person’s last name.

v Body of the letter

          1.       Opening paragraph

          2.       Focusing paragraph

          3.       Closing paragraph

v Complementary close

It is a short, polite closing followed by a comma.

v Signature

Four spaces below the close, type your full or bussiness name. In the space in-between, you will hand write your signature in ink. Use black or dark blue ink for your signature.

Special Part :

v The Reference

This consists of the word Ref followed by a colon (:) and specific information, often a serial or reference number. It is usually placed between the date and the inside address.

v Attention Line

When a letter is addressed to a company or organization rather than an individual, an attention line may be given to help in mail delivery.

v Subject Line

The subject line is used to immediately draw the reader’s attention to the subject of the letter.

v Enclosure

When something in enclosed with the letter, an enclosure line is usually typed.

v Copies to : (cc:)

When a copy of a letter is sent to another person, the letters cc followed by a colon (:) and the name of the person to whom the copy is being sent.

2.    Style of Bussiness Letter

  v  Full Block Style : The form of letters of writing it all starts from the edge of the left. This means that starting from the date of said cover until said attachment is written on the bottom of writing starting from the left.

  v  Block Style : Basically the same as the form of a letter full block of style, the difference lies in the placement date, closing greetings, institution name, the exact name and function name written on the right note.

  v  Semi Block Stuff : Letter writing and each new paragraph entered into. Letter to the shape of this widely used by companies.

  v  Idented Style : Writing the address on the letter is not flat or shaped like a staircase, and each new paragraph entered into.

  v  Hanging Idented Style : Each paragraph is written left aligned, while the next line to get inside.

      

      3.  Information gleaned from the letter of inquiry that is information about a company, such as         products or services offered, a job, or even other business information.

4.         Example inquiry letter:

Mikail Peter

Jl Malaka I

Jakarta 15670

Tel: 207 856 1199

E-mail: mpeters@yahoo.com

March 1, 2012 

Human position Director

Kauffman Equipment, Inc.

Shangrilla 112

Jakarta

Dear Sir / Madam:

With reference to your advertisement in Today’s issues of Compass, I would like to apply for the resource of an Administration staff in your firm. Herewith I take the liberty of tendering my application as a candidate for the post you offered.

I am eighteen years old and have graduated from senior High School. I have a fair knowledge of office administration and I can speak English as well. I also used to take a computer course so that I can use the computer with accuracy and speed.

For you further information, I enclose a copy of my certificate, curriculum vitae, and a recent photograph.

I would be very grateful if you could give me an opportunity of an interview, I look forward to having yourresponse.

Yours faithfully,

Mpeter

Michael Peter